Cottingham Road Baptist Church (CRBC) is committed to protecting your privacy, and promise to respect your personal information and do all we can to keep it safe. We aim to be clear about how we obtain your details and only process them in ways we believe you would reasonably expect.
CRBC uses personal data about living individuals for the purpose of general church administration, pastoral care and communication.
CRBC recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the General Data Protection Regulation (GDPR) 2017.
CRBC fully endorses and adheres to the eight principles of the GDPR. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation and storage of personal data. Employees and any others who obtain, handle, process, transport and store personal data for CRBC must adhere to these principles.
The principles require that personal data shall:
How we collect data and information about you
We collect personal information each time you are in contact with us. For example, when you:
CRBC will treat all your personal information as private and confidential and not disclose any data about you to anyone other than the Minister and those deemed necessary in order to facilitate the administration and day-to-day ministry of the church.
All CRBC staff and volunteers who have access to Personal Data will be required to agree to sign a Confidentiality Policy and a Data Protection Policy.
There are four exceptional circumstances to the above permitted by law:
Use of Personal Information
CRBC will use your data for three main purposes:
Personal information will not be passed onto any third parties outside of the church environment for we do not sell or pass any of your personal information to any other organisation and/or individuals without your express consent.
Sensitive Personal Information: CRBC may collect and store sensitive personal information such as health information (such as allergies) and religious information (such as Baptism). Your personal information will be kept strictly confidential.
All individuals who are the subject of personal data held by CRBC are entitled to:
Rights to Access Information
Employees and other subjects of personal data have the right to access any personal data that is being held by CRBC. This right is subject to certain exemptions: Personal Information may be withheld if the information relates to another individual or is subject to legal or criminal investigation.
Any person who wishes to exercise this right should make the request in writing to the CRBC Data Protection Trustee, using the standard letter which is available online from www.ico.org.uk.
Please address all correspondence to:
FAO: The Data Protection Trustee
Cottingham Road Baptist Church
Chanterlands Avenue (North),
Kingston Upon Hull,
East Yorkshire. HU5 4AY
or by emailing it to: firstname.lastname@example.org
If personal details are inaccurate, they can be amended upon request and a record of the change will be kept on file for continuity. CRBC aims to comply with requests for access to personal information as quickly as possible, but will ensure that it is provided within 30 days of receipt unless there is good reason for delay. In such cases, the reason for delay will be explained in writing to the individual making the request.
On Going Requirements
The church will monitor this policy to ensure it meets statutory and legal requirements including, but not limited to, General Data Protection Regulation, Data Protection Act, Children’s Act, Rehabilitation of Offenders Act, Prevention of Terrorism Act, and Social Security Administration (Fraud) Act 1997 and subsequent legislation that affects confidentiality.